Job Opening: Canastota Housing Authority Executive Director

The Canastota Housing Authority (CHA) is seeking an experienced and qualified professional for the position of Executive Director.  The position will be posted until a qualified applicant has been selected.  We are looking to have someone in place by late summer / early fall to allow for training prior to the departure of the current Executive Director at year’s end.

Job Title: Executive Director for the Canastota Housing Authority

Job Description: The occupant of this position is responsible for managing, maintaining, planning, and directing the Section Eight Housing Choice Voucher Program along with all duties/responsibilities listed below. 

Characteristics Preferred: Community development and public administration, or a closely related field; knowledge of the principals and practice of Section Eight Housing Choice Voucher programs with the ability to manage finances of said program.

Essential Duties & Responsibilities: The primary responsibility of this position is to operate and maintain the Section Eight Housing Choice Voucher program within the jurisdiction of the Canastota Housing Authority (Village of Canastota/Town of Lenox).

Day-to-Day duties include participating in activities such as fund requisitions, disbursements to landlords, landlord outreach, processing applications, conducting criminal background checks and returns, maintaining the applicant list, overseeing inspection of homes for quality control, performing utility allowance study to determine individual unit utility allowance and appropriate market rent, verifying income/assets/expenses to determine eligibility and participant’s portion of the rent, conducting application briefings, computer record keeping (knowledge of Microsoft Excel is a must), lease and contract signings, annual and interim re-examinations, transfers, record keeping, filing and reporting to HUD. 

Maintains records for Housing Assistance Payments (HAPS), Utilities, Landlords, Accounts Receivable, and Portability Payments.  Monitor funds and keeps current records on Annual Budget Authority (ABA) and Annual Contributions Contract (ACC); Restricted Net Position (RNP) and Unrestricted Net Position (UNP) and works closely with HUD’s Financial Management Center (FMC).   Submits monthly Voucher Management System (VMS) information.  

When necessary, conducts fraud and inappropriate participant behavior investigations and determines appropriate action. Employee computes and administers fraud repayment agreements when applicable.  Serves as the public relations person for the Housing Authority and maintains a working relationship with Community Action, Social Service agencies (DSS), Landlords and Section Eight participants.

Determines when vouchers can be issued based on availability of funds.  Issues vouchers to eligible applicants, responsible for telephone discussions on portability cases, maintains record of voucher numbers, units under lease and hard to house families.

Reads and interprets updates of federal housing program regulations, civil rights, and other laws pertaining to the operation of the program.  Assures ongoing training with HUD department personnel when online training and/or webinars are available/offered.   

Equipment/Program Requirements: Operate/use computer, typewriter, calculator, printer/scanner/copier.

This job description does not constitute a contract of employment. Any oral or written statement or promises to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employee. This job description is subject to change by the employer (Canastota Housing Authority) at the discretion of the employer, or as the needs of the employer and/or requirements of the job change. The Canastota Housing Authority explicitly reserves the right to modify any of the provisions of this job description at any time and without notice. The duties listed above are intended only as illustrations of various types of work that may be performed. The omission of specific statements of duties or essential functions does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Please submit a cover letter and resume along with a list of at least four (4) professional references with contact information to:

Canastota Housing Authority
Melinda Parmeter, Executive Director
205 South Peterboro Street
Canastota, NY 13032
Telephone: (315) 606-9700
Email: housing.authority@canastota.com