Request for Bids: Municipal Building Janitorial Services 2024

REQUEST FOR BIDS
VILLAGE OF CANASTOTA AND TOWN OF LENOX
MUNICIPAL BUILDING CLEANING CONTRACT

The Village of Canastota and Town of Lenox are requesting sealed bids for janitorial services for the village/town municipal building, located at 205 South Peterboro Street in Canastota, New York. Specifications can be picked up at the Office of the Village Clerk Monday through Friday from 8:30 a.m. – 4:00 p.m. or at Canastota.com.

All proposals must be submitted in writing in a sealed envelope and returned to the Village Clerk’s office by 4:00 p.m. on Monday, November 4, 2024. Bids will be publicly opened and recorded on November 4, 2024 at the 7:00 p.m. Village of Canastota Board of Trustees meeting. The winning bidder will be notified by email or telephone.

The winning bidder must agree to prevailing wage and other federal, state and local employment requirements – Prevailing Rate Case #2024901105. A certificate of insurance for $1,000,000 of coverage and a bid security deposit of $200 must be included in the sealed bid packet. The deposit is payable by check to the Village of Canastota. Checks will be returned to all bidders after the completion of the bid process.

Minority- and women-owned businesses are strongly encouraged to bid. Prospective bidders interested in a walkthrough of the facility should contact the Village office to schedule a visit prior to October 25, 2024.

The Village of Canastota reserves the right to reject any or all bids for any reason and readvertise the same.

Date: October 10, 2024

Village of Canastota
205 S. Peterboro Street
Canastota, NY 13032
(315) 697-7559
village@canastota.com
Canastota.com

SPECIFICATIONS FOR MUNCIPAL BUILDING JANITORIAL SERVICES

DAILY RESPONSIBILITIES

– Sort and empty trash and recyclables
– Clean door windows
– Clean and sanitize restrooms and fountains
– Re-stock paper, soap, and sanitizer products
– Vacuum all carpets and rugs
– Sweep and mop hard floors
– Vacuum hallway runners
– Maintain tidy storage and supply closets
– Clean and sanitize customer counters
– Pick up litter around building exterior

WEEKLY RESPONSIBILITIES

– Dust furniture and fixtures
– Sweep stairwells (2)
– Vacuum elevator
– Clean and sanitize breakroom sink and fixtures
– Clean and sanitize doors and door handles

MONTHLY RESPONSIBILITIES

– Clean blinds and curtains
– Clean exterior and interior windows
– Polish furniture
– Clean and sanitize phone receivers

OTHER DUTIES

– Clean ceiling vents and light fixtures (quarterly)
– Shampoo carpets (twice annually)
– Replace light bulbs (as needed)
– Report any required maintenance to village office

The winning bidder will provide all paper products, cleaning equipment, and supplies. Please provide a per-hour prevailing wage labor cost for any additional work not covered in the list above.